Shelter
Intakes, adoptions, fosters and the shelter population.
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Shelter
- Record an intakeEvery animal that comes into your care gets an intake: one record for this stay, from arrival to outcome. You record it on the Intakes screen, then keep it up to date on the int…
- Manage surrender requestsSurrender Requests is your managed-admission queue: people who've called or walked in asking to surrender an animal, report a found animal or arrange a transfer, before the anim…
- Track litters and cohortsA cohort ties together animals that arrived together, such as a mum and her kittens, a bonded pair or a hoarding seizure. Each animal still has its own intake and its own outcom…
- Place and release holdsA hold keeps an animal from becoming available while something is pending, such as a stray's legal holding period, a bite quarantine, a medical isolation or a court case. The Ho…
- Log behavior and assess an animalRecord what you see an animal do, every day, in a sentence. Those daily observations build a running behavior record, and every so often you write a summary assessment over them.
- Run your foster programFoster is where you keep your list of foster caregivers and record which animals are out in foster homes, and when they come back.
- Use the animal journal with a foster caregiverEach foster placement has a shared journal. The caregiver posts updates from their client portal and you reply from the Foster screen, so the whole conversation about the animal…
- Add and find adoptersEvery adoption application needs an adopter on your roster. The Adopter roster on the Adoptions screen is where you add new adopters and look up ones you already have.
- Give adopters and fosters portal accessAdopters and foster caregivers can have their own client portal account, where they see their animals, forms and fees, and fosters post to the animal journal. You invite them, a…
- Process an adoptionAn adoption moves through three steps on the Adoptions screen: you create an application for an adopter and an animal, approve it, then finalize it. Finalizing is what records t…
- Publish adoptable listingsA listing is the public-facing write-up for an animal you're ready to adopt out: its name, a headline, a description, the adoption fee and what it's like with dogs, cats and chi…
- Put adoptable animals and donations on your websiteVivetra gives your shelter two pages anyone can open without signing in: a list of animals looking for a home, and a donation form. You link to them from your own website, or sh…
- Check census and length of stayCensus & Length of Stay shows how many animals are in your care right now at each of your sites, how long they've been with you so far, and the average stay for animals whose ep…
- Read the live release reportThe Live Release Report shows your live release rate and every outcome recorded in a date range, grouped the way the Asilomar Accords and Shelter Animals Count group them. Use i…
- Report to Shelter Animals CountShelter Animals Count builds your monthly figures for Shelter Animals Count's Intake & Outcome Database, lets you check and freeze them, and, if you switch it on, files them for…
- Track legal casesLegal Cases keeps the court facts for cruelty, neglect and custody-dispute cases: the docket number, seizing agency, court, bond and hearing dates, and which seized animals are…
- Invoice for shelter servicesShelter Invoices is where you bill the shelter's own fees: adoption fees, surrender and reclaim/impound fees, owner-requested euthanasia, medical services and donations. You cre…
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- Record an outcomeAn outcome records how an animal left your care: adopted, returned to its owner, transferred, released, or died. Recording it closes the intake, and it's what the live release r…
- Record bottle-baby careThe Neonatal / Bottle-Baby Care flowsheet tracks a neonate's daily weights, feeds, elimination and weaning for one intake. Use it for bottle babies in the shelter or in foster.