Record semen collections

Record each semen collection from a stallion with its quality figures, then any shipments sent out from it and when they arrived. Coverings bred from a collection link back to it, so you can see the figures each mare was bred on.

Recording needs the clinical-authorship permission, which vets have by default. Everyone else can read the screen. Collections can only be recorded on a stallion; a horse recorded as female can't have one.

Open a stallion's collections

1. On the stallion's record, select Semen collection (see Work with a horse's record).

Collections lists each collection with its quality figures, the Doses prepared, a Calculated yield worked out from the figures, the Disposition, its shipments and the Coverings bred from this collection. A figure that wasn't measured shows as Not measured, never as zero.

Record a collection

Every quality figure is optional. Record what you measured and leave the rest blank.

1. Under Record a collection, enter Collected at.
2. Enter the figures you measured, such as Volume (mL), Gel-free volume (mL), concentration, Total motility (%), Progressive motility (%) and Normal morphology (%).
3. Enter the Doses prepared: what was actually packaged.
4. Choose the Disposition, such as Used Fresh Onsite, Shipped Cooled or Frozen Onsite, and where it went in Disposition destination.
5. Select Save collection.

Billing for collections isn't worked out here. Use Billing arrangement notes to record what the parties agreed.

Record a shipment

1. On the collection, open Record a shipment from this collection.
2. Enter Shipped on, and the Recipient mare (on file) or the Receiving farm or practice.
3. Enter the Doses in this shipment, the Courier and the Tracking number.
4. Select Save shipment.

Vivetra doesn't keep a stock count of straws or doses; it records what was shipped.

Confirm a shipment arrived

1. On the shipment, open Confirm arrival.
2. Enter Arrived at and select Confirm arrival.

Shipments with no arrival confirmed are listed on the breeding overview until you confirm them (see See the breeding season at a glance).